Photography at EYELarp Events
Updated: November 2018
Photography at our events is provided by Wyvern Photography – Oscar Plummer, Harry Bryce, Emma Stanton and Nigel Wright.
Image Publishing and usage
Images are published primarily at www.wyvernphotography.com
Images may also be published on Instagram @wyvern_larp or @eyelarp,) or on Wyvern Photos or EYELarp’s Facebook groups and twitter feeds. Images may also be used on EYElarp’s promotional materials (posters, flyers etc).
All images are available to players for personal, non-commercial, use with credit given to the photographer. Copyright is retained by the photographer.
Hi-res, non-watermarked images, prints and other items are available for purchase.
Takedowns and no-photo requests:
We recognise that players may not wish to appear in photos, so we operate a no-quibbles takedown policy.
If you would like an image removed, please email firstname.lastname@example.org and we will delete it from our website and any of our use on social media as soon as we are able. Any images which are requested to be taken down will be deleted from photographer’s storage.
Please note that if the image has been screen-grabbed from our website, and published by someone else (ie on Facebook) and you bring it to our attention, we will ask them to also take it down. However, we may be unable to compel them to do so, especially if they have been shared onwards.
If you would like us to not take your photo, please let photographers on site know and we will endeavour to not capture any images of you, and will also check through images before publishing. In the event that any to make it onto the website accidentally (for instance in group shots or a background) please email us for a takedown.
We apologise, but for logistical reasons we are not able to provide galleries of images for pre-approval before publishing to our website. We do, though, not publish images directly to social media without allowing a few days for takedown requests to come through.
Players are of course permitted to take photos at our events, but we ask you to observe the same takedown and no-photo policy as our main photographers.
Other LARP photographers wishing to document our events are welcome. However, from 2018 we will be implementing a ‘photo-crew’ policy to manage the number and distribution of lenses in game at any time.
This will involve asking additional photographers to work with the EYELarp events team and Wyvern to manage how the event is covered so that players get a good spread of images, captured with minimised impact on immersion and without a lens over every shoulder. This is also in reflection of occasional moments where photographers have been mistaken for NPCs!
This will involve two main types of photography in game.
‘In character / In Kit’. If you wish to interact with players, we ask photographers to be in appropriate costume and be willing to interact with players as a crew role – including plot-drops and so forth. In this instance, we ask that cameras are concealed as far as is practicable and used as unobtrusively as possible. Some games may only allow photography in character as part of the plot or setting.
‘Theatrical Black’. Photographers may wish to be ‘invisible’ to players. In this case we ask photographers to wear (unsurprisingly) black clothing and to avoid, wherever possible, interaction with players, who will also be briefed to ignore the photographer. Again, cameras should be used as unobtrusively as possible.
In both cases, photographers will be asked to work with Wyvern Photography and the EYELarp ref team on how and when shots are taken – direction will be light touch and in consultation, but we will ask you to help us get the best coverage of the event possible. Unfortunately, if we have multiple requests to shoot an event, we may need to limit the number of photographers on site. We also ask that EYELarp is given access and permission to use your images for promotional activity, and that you link to EYELarp Facebook or website when publishing.
If you would like to take photos at an EYELarp event, please email email@example.com in the first instance.
Film and Video
We do not allow use of video or audio recording by players during events, due to difficulty in operating a takedown policy and other privacy reasons. We do not allow the use of go-pro or other similar cameras, regardless of how well they are concealed.
On occasion, EYELarp may organise filming at events for our promotional purposes. Such filming will be notified to players before the event and will not include anyone who does not wish to be on camera.